As the Commission service collects and further processes personal data, it is subject to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (Text with EEA relevance).
Context and Controller
What personal information do we collect, for what purpose, under
which legal bases and through which technical means?
Types of personal data. Information can relate to the following data:
- First name
- Last name
- E-Mail address
- Preferred Language
The Directorate-General for Education, Culture, Youth and Sport (DG EAC) is in charge of the policy part of the African Students and Alumni Forum (ASAF). Over the years it is expected that more people, who took part in an international mobility programme which was funded and supported by the EU and AU, will want to join ASAF. Being able to contact past and present beneficiaries enables the Commission to conduct surveys and follow their careers, thus assessing the impact of its programmes in the long term. Such assessment is both an obligation and a useful policy tool allowing ASAF to improve. It also allows registered users to network amongst themselves.
The legal bases for the processing operations on personal data are:
- Regulation (EU) No 1288/2013 of the European Parliament and of the Council of 11 December 2013 establishing “Erasmus+”: the Union programme for education, training, youth and sport (2014-2020).
- Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (Text with EEA relevance).
Who has access to your personal data and to whom is it disclosed?
Access to your personal data is granted to selected European Commission personnel and the contractor, who acts on behalf of the EC. With your agreement, other ASAF users will be able to see your contact information and other relevant information you chose to make public.
How do we protect and safeguard your information?
The collected personal data is saved on servers of an external IT company acting as a data processor under contract for the European Commission (EC). The company shall act only on instructions from the European Commission; shall comply with the obligations set out in the Regulation (EU) 2018/1725.
How can you verify, modify or delete your information?
In case you wish to verify which personal data is stored have it modified, corrected or deleted, please contact us using Contact us section of this website.
How long do we keep your personal data?
The data will be retained as long as ASAF exists or until you decide to erase your data.
For any questions related to ASAF and your rights, feel free to contact us, explicitly specifying your request. Users can contact the Controller by sending an email to firstname.lastname@example.org or phone: +49 221 29492400.
The abovementioned landline number for communication towards the Contractor “GIZ and partners“ is available Monday – Friday from 9:00 – 18:00 CET. In urgent cases you can also call beside this office hours in order to get a response. But please use also the other available communication channels like E-mail. Thank you.
Any information relating to processing of your personal data is detailed in the register of the Data Protection Officer of the Commission: http://ec.europa.eu[...]
In case of conflict, complaints can be addressed to the European Data Protection Supervisor http://www.edps.europa.eu
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